Our Privacy and Cookie Policy

Pivacy Notice

v2/SSCH/30th March 2021 – /QA/GDPR/

This privacy notice explains the information used by Atlas Language School and our website: www.atlaslanguageschool.com

For further information read our Data Protection Policy and Policy on your Rights in Relation to your Data.

This privacy notice only refers to information collected by Atlas Language School.

This notice describes:

  • What personally identifiable information is collected from you through our forms, communications and website,
  • What choices are available to you regarding the use of your data,
  • The security procedures in place to protect the misuse of your information,
  • How you can correct any inaccuracies in the information,
  • Information Collection, Use, and Sharing.

We only have access to information that you voluntarily give us via email through our online forms or other direct contact from you. We will not sell or rent this information to anyone. We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfil your request.

You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via info@atlaslanguageschool.com:
• See what data we have about you;
• Change/correct any data we have about you;
• Ask us to delete any data we have about you;
• Express any concern you have about our use of your data.

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

While we protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The computers/files in which we store personally identifiable information are kept in a secure environment.

If you feel that we are not abiding by this privacy policy, you should contact us immediately via: info@atlaslanguageschool.com

  • We need to collect information from you when you book an English course with us.
  • You will be asked for your name, nationality, date of birth, contact details and medical emergency contacts.
  • You may also be asked for your passport or visa details if required, and specific medical and dietary information regarding your accommodation or study needs.
  • During school activities, photographs may be taken of students. School photos may be used on our managed social media pages and marketing materials.
  • For educational purposes only, Atlas Language School may wish to record you in virtual classes. By booking course you authorise and permit Atlas Language School to make recordings and to use these recordings solely for educational purposes, such as the creation of a student or teacher portfolio, or for teacher self-reflection.
  • All your personal information will be kept securely and only used:
    • to enrol you in our school,
    • to process transactions,
    • to help with visa applications,
    • to book accommodation,
    • to officially promote Atlas Language School,
    • to create student or teacher portfolios,
    • for teacher self-reflection.

Atlas Language School requires permission to use this information or any photographs taken of you. You may request this data at any time or tell us to remove it from our school records unless it is kept for legal reasons.

We will ask you if you accept this privacy policy on our booking form. This can be withdrawn at any time.

If you have any questions, please contact us:
Atlas Language School
Portobello House,
Portobello,
Dublin D02 YH79,
Ireland

+353 1 478 2845
info@atlaslanguageschool.com

Data Protection Statement

  • Any of the information we collect from you may be used in one of the following ways:
  • To personalise your experience (your information helps us to better respond to your individual needs).
  • To improve our school (we continually strive to improve our language programmes based on the information and feedback we receive from you).
  • For educational purposes, such as the creation of a student or teacher portfolio, or for teacher self-reflection.
  • To complete financial transactions.
  • Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of enrolling you on one of our language programmes, personalise your experience (course, social programme, accommodation) or officially promoting Atlas Language School.
  • To administer our health & safety records.
  • To reply to emails.
  • To be able to act appropriately in cases of emergencies.

  • Personal data is information which can be used to identify you.
  • Identification can occur because of data controlled by Atlas Language School.
  • The processing of personal data is governed by the General Data Protection Regulations, GDPR.

Date of birth; contact details; nationality; gender; emergency phone number; payment information; passport and visa details (if required); medical conditions, special educational needs, allergies, and any requirements you state; test and examination results, recordings in virtual classes, school photos and videos.

Atlas Language School is the data controller. This means Atlas Language School decides how and why your personal data is used and kept.

Atlas Language School complies with GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

  • To provide our booking team with relevant information to successfully enrol students on our language programmes and accommodation options.
  • To help our academic team and teachers place students in a class at the correct level.
  • To process financial transactions and operate the language school.
  • To maintain our student, employee, agent and host family files.
  • To maintain our health and safety records.
  • To maintain our own financial accounts and academic records.
  • To meet our accreditation requirements.
  • To assist non-EEA students in applying for a student visas in Ireland.
  • To assist in opening Irish bank accounts where applicable.
  • To order medical insurances where requested and required.
  • To maintain attendance records for immigration services.
  • To promote the school and communicate with students regarding events and news.
  • To create student or teacher portfolio, or for teacher self-reflection.
  • To enrol students in English language examinations.

These fall under either article 6 or article 9 – dealt with separately below:

  • With the consent of the data subject
  • Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract (see terms and conditions)
  • Processing is necessary for compliance with a legal obligation (financial records are kept to meet our legal tax obligations, student records are kept for our accreditation requirements and immigration authorities)
  • Processing is necessary to protect the vital interests of the data subject or another person (health and safety obligations)
  • Processing is necessary for the legitimate interests of the data controller except where such interests are overridden by the interests, rights or freedoms of the data subject (to promote the language school and communicate information to students)

  • Explicit consent of the data subject
  • Processing is necessary for the establishment, exercise or defence of legal claims or where courts are acting in their judicial capacity (visa applications and visa requirements for non-EU students)
  • Processing is necessary for reasons of substantial public interest on the basis of EU or Member State law (health and safety records, visa applications and visa requirements for non-EU students)
  • Processing is necessary for the smooth operation of any student insurance policies
  • Processing is necessary for archiving purposes in the public interest, or scientific and historical research purposes or statistical purposes (enrolment information)

Your personal data will be treated in the strictest confidence and will only be shared with relevant staff of Atlas Language School, to meet its legal requirements or, where applicable, with trusted partner organisations providing services such as social programme activities, medical care, insurance cover, visa application support, bank account opening, or immigration services. We will only share your data with other third parties with your express consent.

In order to meet our operational obligations there is no time limit on how long we keep your personal data, unless you request your data to be removed from our system.

Unless subject to an exemption under GDPR you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which Atlas Language School holds about you;
  • The right to request that Atlas Language School corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for Atlas Language School to retain such data;
  • The right to withdraw your consent to data processing at any time;
  • The right to request that the data controller provides the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable), unless required for legitimate or legal reasons;
  • The right to lodge a complaint with the Data Protection Commissioner.

Your personal data may only to be transferred to countries or territories outside the EU with your express consent if required.

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

To exercise all relevant rights, queries of complaints please in the first instance contact Alan Brennan (Managing Director) at:

Atlas Language School
Portobello House,
Portobello,
Dublin D02 YH79,
Ireland

+353 1 4782845

info@atlaslanguageschool.com

or

Office of the Data Protection Commissioner
Dublin Office
21 Fitzwilliam Square
Dublin 2
D02 RD28
Ireland.

+353 57 8684800
+353 (0)761 104 800

info@dataprotection.ie

For information about the data that we collect when you visit and engage with our website(www.atlaslanguageschool.com), and about how this data may be used, please read our Privacy and Cookie Policy below:

Privacy Policy of www.atlaslanguagescchool.com

This Website collects some Personal Data from its Users.

Owner and Data Controller

Alan Brennan
Atlas Language School
Portobello House
Dublin D02 YH79
Ireland

Owner contact email: enquiries@atlaslanguageschool.com

Types of Data collected

Among the types of Personal Data that this Website collects, by itself or through third parties, there are: Cookies; first name; last name; country; email address; Usage Data; unique device identifiers for advertising (Google Advertiser ID or IDFA, for example); phone number.

Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection.
Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this Website.
Unless specified otherwise, all Data requested by this Website is mandatory and failure to provide this Data may make it impossible for this Website to provide its services. In cases where this Website specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.
Any use of Cookies – or of other tracking tools – by this Website or by the owners of third-party services used by this Website serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.

Users are responsible for any third-party Personal Data obtained, published or shared through this Website and confirm that they have the third party’s consent to provide the Data to the Owner.

Mode and place of processing the Data

Methods of processing

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.
The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of this Website (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.

Legal basis of processing

The Owner may process Personal Data relating to Users if one of the following applies:

  • Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;
  • provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
  • processing is necessary for compliance with a legal obligation to which the Owner is subject;
  • processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
  • processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.

In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Place

The Data is processed at the Owner’s operating offices and in any other places where the parties involved in the processing are located.

Depending on the User’s location, data transfers may involve transferring the User’s Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.

Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.

If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.

Retention time

Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.

Therefore:

  • Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.
  • Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.

The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

The purposes of processing

The Data concerning the User is collected to allow the Owner to provide its Services, as well as for the following purposes: Traffic optimization and distribution, Contacting the User, Analytics, Advertising, Remarketing and behavioral targeting, Interaction with external social networks and platforms, Displaying content from external platforms, SPAM protection, User database management, Managing contacts and sending messages, Interaction with live chat platforms, Interaction with online survey platforms, Platform services and hosting and Registration and authentication.

Users can find further detailed information about such purposes of processing and about the specific Personal Data used for each purpose in the respective sections of this document.

Detailed information on the processing of Personal Data

Personal Data is collected for the following purposes and using the following services:

Privacy Policy

Cookie Policy

If you have any questions about this policy, please contact us.

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