Our Terms & Conditions

Find our terms and conditions for our adult programmes below.

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1. Admission

Minimum age

The minimum age at our adult school is 18. In certain circumstances we may accept under 18 year olds on our adult programmes, however, not younger than 17. Such students will only be enrolled on a course if their parents/legal guardians have completed and signed a Parental Consent form. By signing this form parents acknowledge that their child will be studying in an adult centre and that Atlas Language School are not legally responsible for the child.

Course level

We offer classes from Elementary to Advanced level. Please note that we do not accept absolute beginners. We do not have suitable courses for beginner students and Atlas Language School reserves the right to refuse or cancel an enrolment if a student is at a beginner level of English.

Course

A course consists of 20, 26 or 32 tuition lessons, 50 minutes each.

Course Fees

Adult course fees include tuition, placement test, student welcome pack, free access to elective classes, wifi, use of computers, and end of course certificate. A course registration fee of €65 is applicable to all courses. The cost for the course book is €40 per term. All fees must be paid in full prior to the student’s arrival.

Accommodation

All accommodation bookings with Atlas Language School are subject to an accommodation placement fee of €65. Homestay accommodation is based on a 7 night stay starting from Saturday or Sunday whereas residential accommodation is based on a 7 night stay starting from Sunday. 

Atlas Language cannot guarantee availability in the chosen accommodation if the student arrives on a different date. 

A supplement of €50 per week will apply to students who are accommodated in a host family over the Christmas holidays (2 weeks). Accommodation availability during this period is very limited and cannot be guaranteed. Please contact the school directly for full details of host family availability over this period. In case the school does not have any host family availability any accommodation fees will be refunded.

Accommodation, both residential and homestay, is always subject to availability and cannot always be guaranteed. It is recommended to book accommodation at least 10 days in advance. Once accommodation is confirmed we can only guarantee a place for the duration and the dates initially booked, i.e., Atlas Language School cannot guarantee accommodation if the student changes the dates of his/her course or if the student decides to extend the stay.

Student requests related to accommodation will always be taken into consideration, and our accommodation team will do their best to meet them. Accommodation within close proximity to the school or private bathroom is very limited and cannot be guaranteed. 

Homestay and residential accommodation require compliance with a set of guidelines set out by Atlas Language School, the host families and the residence management. For further details, please contact the school.

Visa

Non-EEA students should contact their local Irish Embassy for visa requirements. Atlas Language School cannot give any guarantees for successful visa applications.

Required documents to apply for a student visa will only be sent once full payment has been received.

Non-EEA students enrolled in the Academic Year Programme, who need to register with the GNIB (Garda National Immigration Bureau) once in Ireland, must be aware of the following:

  • It is the student’s/agent’s responsibility to book an appointment with the GNIB to process the visa accordingly before the expiry of the entry visa. Atlas Language School provides guidance and support with any visa-related questions but the school does not book appointments for students.
  • It is the student’s/agent’s responsibility to provide the school with all necessary and updated personal student information for a timely and correct provision of student and visa documents.
  • It is the student’s responsibility to keep these documents in a safe place.
  • If the date and time of the GNIB appointment overlaps with class time, the student must inform the school in order to be excused from class. 
  • The student commits to meeting all immigration requirements, such as keeping good attendance rates and sitting the end-of-course exit exam.

IMPORTANT: Students who need to apply for a visa before entering Ireland should not start their course in the first week (January) or final two weeks (December) of our academic year. Please contact the school for the academic calendar and more information on the dates.

Insurance

All students are advised to take out private medical insurance which can be purchased through Atlas Language School (non-EU students only). Students from the EU should travel to Ireland with their European Health Insurance Card to cover public medical care.

2. Enrolment

Enrolment Dates

New students should refer to their enrolment confirmation for course and accommodation dates. Please note that the invoice does not reflect the course dates but the date of enrolment. This information, as well as the name of the course and the corresponding number of lessons per week, is included in the enrolment confirmation letter.

Continuity of Enrolment

Enrolment of a current student will be terminated if:

  • The student or their agent notifies Atlas Language School of his/her wish to terminate their enrolment;
  • The student withdraws from their nominated course;
  • Atlas Language School terminates the student’s enrolment or suspends or excludes the student in accordance with the provisions of our Policies and Procedures; Or
  • The student has completed all course requirements

Refusal and Cancellation of Enrolment

Atlas Language School may cancel an enrolment, refuse to enrol, or refuse to re-enrol a person/student for the following reasons:

  • The student has a Beginner level of English;
  • We cannot accommodate absolute beginners but our courses star tat an Elementary level;
  • Misconduct (refer to the section on Code of Behaviour);
  • Failure to satisfy the minimum academic requirements for courses chosen;
  • Failure to arrive on the commencement date;
  • The student has gained admission by misrepresentation, falsification of documents or other fraudulent means;
  • Failure to fulfil the normal admission or enrolment requirements;
  • Non-payment of tuition fees;
  • Cancellation of a student’s visa;
  • Non-attendance or consistently low attendance;
  • Other reasons as deemed by the school’s management.

Medical & Special Educational Needs

It is the student’s responsibility to notify Atlas Language School of any sickness, disability, allergy, mental health condition, special educational needs, or any other relevant medical information relating that might affect the student’s stay at Atlas Language School. Students must provide an up to date medical form at the time of booking and inform the school of any changes.

3. Payment

All course fees should be paid in full at least 15 days prior to the student commencing their course. Atlas have partnered with PaytoStudy and Flywire to make international payments safe and easy.

For non-EEA students who require a visa before entering Ireland:

For visa required students, payment must be made at least 30 days before the course commences so we can prepare the student acceptance letter. Please note that some visa applications need to be made several months in advance, and the payment has to be made accordingly. Students or their agents are responsible for applying for a student visa well in advance in order to make sure the visa will be granted and received before the student’s departure. Failure to comply may result in postponement or cancellation charges.

Acceptance letters are only issued after full payment is received.

Please note in accordance with Irish immigration law your payment will be held in an escrow-type account until your visa application has been approved.

We have partnered with Flywire & PaytoStudy to provide this service, please see both payment options listed below.

Flywire

Flywire allows you to pay securely from any country and any bank, typically in your home currency.

By making your payment with Flywire you can:

  • Track your payments from start to finish
  • Save on bank fees and exchange rates
  • Contact their multilingual customer support team with any questions, day or night

Flywire offers multiple payment options and excellent foreign exchange rates. They’ll ensure your payment arrives safely and accurately.

PaytoStudy

PaytoStudy is an easy to use online system which offers a fast and secure way to pay fees at no cost to the payer. International Bank Transfer Fees are eliminated and payments can be processed and receipts issued within 48 hours. There is a 24 hour customer support service available via live chat, skype, phone and email.

Once funds are received by PaytoStudy, the payment is immediately transferred to the receiver’s account from the local PaytoStudy account in their home country.

For EU students and non-EU students who do not require a visa to enter Ireland:

You can pay through PaytoStudy without the option of credit/debit card payment but if you would like to pay by credit card this will be done directly through the school. Please note that payments by credit card will incur a 2% service charge.

For further details on the payment through PaytoStudy, please see: atlaslanguageschool.paytostudy.com

4. Cancellation Policy

Course Cancellation

Courses are not transferable. Tuition fees are non-refundable once a student has commenced their course. If a student cancels their course more than 30 days before the course commences, all fees will be refunded.

If a student cancels their course less than 30 days before the course commences, fees will be refunded with the exception of the registration fee (€65). In the event of a group booking cancellation less than 2 weeks before the course commences, fees will be refunded minus a 10% cancellation charge.

Putting a course on hold

In exceptional cases, a course can be put on hold for up to 12 months after the date the student was registered. There will be no extra charge or increase in fees if the school is notified at least 30 days in advance of the course start.

If a course is postponed less than 30 days in advance of the course start date a postponement fee of €35 will be charged. This fee will be charged without exceptions, also in the case of visa refusals. Please contact the school for further details.

Depending on the new course dates, please note that the Summer Supplement may apply.

If a course is postponed for more than 12 months from the date the student was registered, the regular cancellation fees apply and the booking will be treated as a new booking, i.e. new fees (course, accommodation, registration and placement fees, insurance and exam fee) will apply, if applicable.

Postponed courses are not eligible for promotions running at the time of postponement but the original fees apply.

Accommodation Cancellation

Homestay

Pre-Arrival:

  1. If homestay accommodation is cancelled more than 30 days before arrival, all accommodation fees will be refunded. 
  2. If homestay accommodation is cancelled less than 30 days but more than 7 days before arrival, all accommodation fees will be refunded with the exception of the accommodation placement (€65).
  3. If homestay accommodation is cancelled less than 7 days before arrival, all accommodation fees will be refunded with the exception of the accommodation placement fee (€65) and one week’s accommodation.
  4. If homestay accommodation is postponed less than 7 days before arrival, the student will be charged for one week’s accommodation. For students starting in the first week of January, all changes must be done at least 7 days before the winter holidays start, otherwise this penalty will be charged accordingly.

Post-Arival:

  1. The first 4 weeks of a host family booking cannot be cancelled. After that a booked host family stay can be cancelled if the school receives notification 2 weeks in advance. A refund can be given for the outstanding weeks that the family was booked for.

Residence

Pre-Arrival:

  1. If residential accommodation is cancelled more than 30 days before arrival, all accommodation fees will be refunded.
  2. If residential accommodation is cancelled less than 30 days but more 14 days before arrival, all accommodation fees will be refunded with the exception of the accommodation placement fee (€65). 
  3. If residential accommodation is cancelled less than 14 days before arrival, all accommodation fees will be refunded with the exception of the accommodation placement fee (€65) and one week’s accommodation.
  4. No refund will be made if a student makes alternative arrangements during their stay.
  5. No allowance will be made for absence from accommodation during the time arranged or for late arrival or early departure (including postponement).
  6. If residential accommodation is postponed less than 14 days before arrival, the student will be charged for one week’s accommodation. For students starting in the first week of January, all changes must be done at least 7 days before the winter holidays start, otherwise this penalty will be charged accordingly.

Post-Arrival:

Residence accommodation fees are non-refundable once a student has arrived at the accommodation.

Airport Pickup Cancellation

If a student does not arrive at airport due to cancelled or missed flight without notifying Atlas, no refund of the airport pickup fees can be made.

5. Holiday Policy

Dublin
Holidays can be taken in one week blocks (Monday-Friday only), and you must notify the office in writing/by email in advance of your intention to use your holidays. Please note that holidays won’t be given after the week has already begun.

Holiday Policy for short-term (less than 25 weeks) students

Students on courses of 12 weeks or less
Generally, no holidays are allowed for students who are studying on courses that are less than 12 weeks.

Students studying on courses from 12 to 24 weeks
One week’s holiday is allowed for students who are studying on courses from 12 to 24 weeks. To request a holiday, please send an email to [email protected] This request will be logged on the school online system. Holidays must be requested at least one week in advance.

Holiday Policy for long-term (25 weeks) non-EEA students (Dublin only)

An Academic Year course lasts for 25 weeks after which students are entitled to take up to 10 weeks holiday before their visa expires. Normally Academic Year holidays are taken AFTER a student finishes their course.

If students stay during the winter holidays, these two weeks of holidays are included in the 10 weeks of holidays, i.e. students only have 8 weeks of holidays after finishing their course. Also these two weeks of winter holidays do not need to be booked but are booked by default since the school will remain closed during this period.

In the exceptional case where a long term non-EEA student wishes to take holidays during their course, this holiday period must be requested BEFORE starting their programme and/or registering with GNIB. In addition, holiday periods cannot at any point exceed 1/3 of the total weeks elapsed. This means that students need to have completed 9 weeks of their course before they can take holidays for the first time. After 9 weeks they can then take up to 3 weeks of holidays as they need to have studied 3 weeks for each week they want to take the holiday.

For Academic reasons students need to have 4 weeks of their course remaining, i.e. cannot take holidays in their final 4 weeks.

Early return from holidays is subject to availability of places in the school/class.

6. Covid-19

These Terms and Conditions must be read in conjunction with our Covid-19 School Safety Protocols.

If a student tests positive for Covid-19

  1. If a student tests positive, the student will receive supplementary materials and will receive a credit note for the time he/she needs to self-isolate until recovered.
  2. The whole class will need to quarantine until such time all students have been tested. The class will move online within a maximum of 2 days for the duration of this quarantine period.
  3. Students who test negative will go back to face-to-face classes, while point 1 applies to students who test positive.

In the event that the school needs to close due to a second wave, course continuation will be provided online. 

If a student decides to return to their home country and is unable to take online classes, we issue a credit note in the student’s name, which is valid for 12 months from the date of departure. The student can return at any point before this date to complete their course.

7. Further Conditions

  1. Bookings are not confirmed until official enrolment confirmation is provided by Atlas.
  2. Final registration and provision of pre-arrival information for each student are only confirmed upon receipt of full payment of fees.
  3. Atlas Language School does not accept responsibility for costs incurred due to flight delays or cancellations.
  4. Atlas Language School does not take responsibility for loss or theft of belongings.
  5. Refunds, partial refunds or compensation of any kind will not be given for Public Holidays, for days missed during the course, for late arrival or early departure, days missed due to adverse weather conditions, acts of governments, interruption of electrical power, fire, floods, war, other natural disasters, disease outbreaks or other Acts of Gods.
  6. During peak times classes may be held at additional premises and may run at different times.
  7. If a student wishes to return to their home country or take holidays elsewhere during the term of their English Language Programme they are free to do so, but no credit will be given for missed study time.
  8. In the event that students are unable to attend lessons due to illness, these sick days will not be added to the end of the course period.
  9. Students will only be excused from class in case of illness or to attend their appointment at the immigration office. No other reasons will be taken into consideration and the student will be marked as absent. Under no circumstances the student will obtain credit or a refund for missed study time.
  10. Promotional Photographs and Videos: Atlas Language School or its representatives may take photographs and videos of classes or other school activities during a student’s time with us, which may be used for promotional purposes. If students do not wish to appear in any promotional materials, they must advise us at the time of booking.
  11. Classes are held in Portobello House, Portobello, Dublin 2, Dublin, Ireland as well as in its adjoining building located on 32 South Richmond Street.
  12. The school is not wheelchair accessible. 

2020 Academic Calendar 

Term Start Date End Date Weeks
1: Winter Monday 6th January Friday 27th March 12 weeks
2: Spring Monday 30th March Friday 19th June 12 weeks
3: Summer Monday 22nd June Friday 18th September 13 weeks
4: Autumn Monday 21st September Friday 18th December 13 weeks
Closed Monday 21st December Friday 1st January 2 weeks
Winter 2019 Monday 4th January 2021

2020 Bank Holidays (Ireland)

  • New Year’s Day: Wednesday, 1st January
  • St. Patrick’s Day: Tuesday, 17th March
  • Good Friday*: Friday, 10th April
  • Easter Monday: Monday, 13th April
  • May Day: Monday, 4th May
  • June Bank Holiday: Monday, 1st June
  • August Bank Holiday: Monday, 3rd August
  • October Bank Holiday: Monday, 26th October
  • Christmas Day: Friday, 25th December
  • St. Stephen’s Day: Monday, 28th December

* Good Friday is not a public holiday in Ireland, though like many schools and businesses we are closed on that day for a long Easter weekend.

** The school is closed for classes on the August Bank Holiday, but we will be open for placement testing, induction and orientation of new students starting their courses on that day.

*All information is correct at the time of publishing, August 2020

1. Admission

Minimum age

The minimum age at our adult school is 17. In certain circumstances we may accept 16 year olds on our adult programmes. Such students will only be enrolled on a course if their parents/legal guardians have completed and signed a Parental Consent form. By signing this form parents acknowledge that their child will be studying in an adult centre and that Atlas Language School is not legally responsible for the child.

Course level

We offer classes from Elementary to Advanced level. In exceptional circumstances, or by prior arrangement, Beginner level students may join our Elementary Classes. Beginner level students may be requested to attend extra classes at additional cost.

Course

A course consists of 20 or 26 tuition lessons, 50 minutes each.

Course Fees

Adult course fees include tuition, placement test, student welcome pack, free access to elective classes, wifi, use of computers, end of course certificate. A course registration fee of €40 is applicable to all courses. The cost for the course book is €40 per term. All fees must be paid in full prior to the student’s arrival.

Accommodation

All accommodation bookings with Atlas Language School are subject to an accommodation placement fee of €30. All accommodation is based on a 7-night stay starting from Saturday or Sunday. Check-out in residential accommodation is at 10.00 am. Atlas Language School cannot guarantee availability in the chosen accommodation if the student arrives on a different day. 

A supplement of €50 per week will apply to students who are accommodated in a host family over the Christmas holidays (2 weeks). Accommodation availability during this period is very limited and cannot be guaranteed. Please contact the school directly for full details of host family availability over this period. In the event the school doesn’t have any Host Family availability, students may be asked to move to a different kind of accommodation and a supplement may be applied.

Accommodation, both residential and homestay, is always subject to availability and cannot always be guaranteed. It is recommended to book accommodation well in advance, preferably at the time of booking. Once accommodation is confirmed we can only guarantee a place for the duration and the dates initially booked, i.e., Atlas Language School cannot guarantee accommodation if the student changes the dates of his/her course or if the student decides to extend the stay.

A €5 Eco Tax is chargeable on all accommodation bookings. This mandatory tax should be paid in cash on arrival. This tax is not refundable.

For all Accommodation a €100 refundable deposit is to be paid in cash upon a student’s arrival. The deposit will be returned in full upon checkout, as long as there have been no damages/losses.

Homestay and residential accommodation require compliance with a set of guidelines set out by Atlas Language School, the host families and the residence management. For further details, please contact the school.

Winter holidays

The accommodation office is closed from 21 December 2020 and 1 January 2021. Atlas Language School cannot cater for arrivals and departures during the winter holidays. Luggage being stored in our accommodation cannot be collected during the winter holidays. 

In case of a student requesting to add accommodation/storage services during winter holidays, the following fees will apply: 

  • Students leaving the accommodation and removing their belongings will be charged with a €100 fee for two weeks. This includes the extra check in and check out, as well as the arrival transfer when the students return. 
  • Students leaving the accommodation and storing their belongings on site will be charged with a €100 per week fee which includes storage, extra check in and check out, as well as the arrival transfer when the students return.

Belongings must be stored securely in a locked suitcase. Atlas Language School does not take responsibility for damaged or lost belongings.

Airport Transfer

It is compulsory to book Airport Transfer on arrival with Atlas Language School if the accommodation is booked through Atlas Language School

Visa

Non-EU students should contact their local Maltese Embassy for visa requirements. Atlas Language School cannot give any guarantees for successful visa applications.

IMPORTANT: Students who need to apply for a visa before entering Malta should not start their course in the first week (January) or final two weeks (December) of our academic year. Please contact the school for the academic calendar and more information on the dates.

Insurance

All students are advised to take out private medical insurance. All students can purchase insurance through Atlas Language School. Students from the EU should travel to Malta with their European Health Insurance Card to cover public medical care.

Student ID cards

All students will be provided with an Atlas Student ID card upon their arrival. This document is important for proper identification should the student find himself/herself in need of assistance. Students must carry their ID card with them at all times.

In order to provide the student cards the students must provide the following information:

  • Name & Surname
  • Photo of the student (Photo might be taken on site on first day)
  • Accommodation address in Malta
  • Nationality
  • Passport number
  • Date of birth
  • Dates of arrival and departure

2. Enrolment

Enrolment Dates

New students should refer to their enrolment confirmation for course and accommodation dates. Please note that the invoice does not reflect the course dates but the date of enrolment. This information, as well as the name of the course and its corresponding number of lessons per week, is included in the enrolment confirmation letter. 

Continuity of Enrolment

Enrolment of a current student will be terminated if:

  • The student or their agent notifies Atlas Language School of his/her wish to terminate their enrolment
  • The student withdraws from their nominated course
  • Atlas Language School terminates the student’s enrolment or suspends or excludes the student in accordance with the provisions of our Policies and Procedures OR
  • The student has completed all course requirements

Refusal and Cancellation of Enrolment

Atlas Language School may cancel an enrolment, refuse to enrol, or refuse to re-enrol a person/ student for the following reasons:

  • Misconduct (refer to the section on Code of Behaviour)
  • Failure to satisfy the minimum academic requirements for courses chosen
  • Failure to arrive on the commencement date
  • The student has gained admission by misrepresentation, falsification of documents or other fraudulent means
  • Failure to fulfil the normal admission or enrolment requirements
  • Non-payment of tuition and / or accommodation fees
  • Refusal to grant a student’s visa or cancellation thereof
  • Non-attendance or consistently low attendance
  • Other reasons as deemed by the school’s management.

Medical & Special Educational Needs

It is the student’s responsibility to notify Atlas Language School of any sickness, disability, allergy, mental health condition, special educational needs, or any other relevant medical information relating that might affect the student’s stay at Atlas Language School. Students must provide an up to date medical form at the time of booking and inform the school of any changes.

3. Payment

All course fees should be paid in full at least 15 days prior to the student commencing their course. Atlas have partnered with Flywire to make international payments safe and easy.

For non-EEA students who require a visa
For visa required students, payment must be made at least 30 days before the course commences so we can prepare the student acceptance letter. Please note that some visa applications need to be made several months in advance, and the payment has to be made accordingly. Students or their agents are responsible for applying for a student visa well in advance in order to make sure the visa will be granted and received before the student’s departure. Failure to comply may result in postponement or cancellation charges.

Acceptance letters are only issued after full payment is received by Atlas Language School.

We have partnered with Flywire (www.atlasmalta.flywire.com) to offer secure payment from any country and any bank, typically in your home currency.

By making your payment with Flywire you can:

  • Track your payments from start to finish
  • Save on bank fees and exchange rates
  • Contact their multilingual customer support team with any questions, day or night

Flywire offers multiple payment options and excellent foreign exchange rates. Flywire ensures your payment arrives safely and accurately.

For EU students:
You may also pay by Bank Transfer. Please see bank transfer details below:

Bank: Allied Irish Banks, 40 Ranelagh Road, Ranelagh
Account Name: Atlas Language School
Account Number: 0193 1909
Sort Code: 93-12-92
BIC (Swift Number): AIBKIE2D
IBAN: IE75AIBK93129201931909

Important! Please use the student name as the reference for the bank transfer.

4. Cancellation Policy

Course Cancellation

Tuition fees are non-refundable once a student has commenced their course. 

If a student cancels their course more than 30 days before the course commences, all fees will be refunded.

If a student cancels their course less than 30 days before the course commences, fees will be refunded with the exception of the registration fee (€40) . In the event of a group booking cancellation less than 2 weeks before the course commences, fees will be refunded minus a 50% cancellation charge.

If a student cancels their course due to a visa refusal, fees will be refunded with the exception of registration fee and a cancellation charge of €65, however accommodation fees will still apply.

The mentioned penalties will be charged without exceptions, also in the case of visa refusals.

Putting a course on hold

In exceptional cases, a course can be put on hold for up to 12 months after the date the student was registered. The school must be notified in writing at least 30 days in advance of the course start.

If a course is postponed less than 30 days in advance of the course start date a postponement fee of €35 will be charged. The mentioned penalties will be charged without exceptions, also in the case of visa refusals. Please contact the school for further details. 

Depending on the new course dates, please note that the Course and Accommodation Summer Supplement may apply.

If a course is postponed for more than 12 months from the date the student was registered, the regular cancellation fees apply and the booking will be treated as a new booking, i.e. new fees (course, accommodation, registration and placement fees, insurance and exam fee) will apply, if applicable.

Postponed courses cannot be rebooked in conjunction with any other offers.

Accommodation Cancellation

Accommodation fees are non-refundable once a student has arrived at the accommodation. 

Homestay

  1. If homestay accommodation is cancelled more than 30 days before arrival, all accommodation fees will be refunded.
  2. If homestay accommodation is cancelled more than 14 days but more than 7 days before arrival, all accommodation fees will be refunded with the exception of the accommodation placement fee (€30).
  3. If homestay accommodation is cancelled less than 14 days before arrival, all accommodation fees will be refunded with the exception of the accommodation placement fee (€30) and one week’s accommodation. 
  4. If homestay accommodation is postponed less than 7 days before arrival, the student will be charged for one week’s accommodation. For students starting in the first week of January, all changes must be done at least 7 days before the winter holidays start, otherwise this penalty will be charged accordingly.

Residence & Apartments

  1. If residential accommodation is cancelled or postponed more than 30 days before arrival, all accommodation fees will be refunded.
  2. If residential accommodation is cancelled or postponed more than 14 days before arrival, all accommodation fees will be refunded with the exception of the accommodation placement fee (€30).
  3. If residential accommodation is cancelled or postponed less than 14 days before arrival, all accommodation fees will be refunded with the exception of the accommodation placement fee (€30) and one week’s accommodation.
  4. No refund will be made if a student makes alternative arrangements during their stay and decide not to continue to remain in our accommodation.
  5. No allowance will be made for absence from accommodation during the time arranged or for late arrival or early departure (including postponement).
  6. For students starting in the first week of January, all changes must be done at least 7 days before the winter holidays start, otherwise this penalty will be charged accordingly.

Airport Pickup Cancellation

If a student does not arrive at the airport due to cancelled or missed flight, or at the agreed pick-up point, without notifying Atlas Language School, no refund of the pickup fees can be made.

5. Holiday Policy

Holidays can only be taken in one week blocks (Monday-Friday only). Students must notify the office in writing/ by email, and receive acknowledgement / approval, 1 full week (5 school days) in advance of their intended holiday. Please note that holidays will not be granted after the school week has already begun.

Holiday Policy for EU students

One week of holiday is allowed for every 12 weeks of course. To request a holiday, students must send an email to [email protected] at least 1 full week (5 school days) before they want to take the holiday. This request will be logged on the school online system. 

Holiday Policy for non-EEA students

For non-EEA students courses between 13 and 23 weeks, 2 weeks of holidays can be requested. For courses of 24 weeks or more, 4 weeks of holidays can be requested.

To request holidays students must send an email to [email protected]  at least 10 school  days before they wish to take the holiday. Holidays can only be booked in full weeks, from Monday to Friday.

If the student is staying in our accommodation then students have to pay for any accommodation extensions if required. Accommodation extensions are subject to availability and cannot be guaranteed.

If students take a holiday break during the course, it cannot be guaranteed that they can join the same class when they return.

6. Covid-19

These Terms and Conditions must be read in conjunction with our Covid-19 School Safety Protocols.

If a student tests positive for Covid-19

  1. If a student tests positive, the student will receive supplementary materials and will receive a credit note for the time he/she needs to self-isolate until recovered.
  2. The whole class will need to quarantine until such time all students have been tested. The class will move online within a maximum of 3 days for the duration of this quarantine period.
  3. Students who test negative will go back to face-to-face classes, while point 1 applies to students who test positive.

In the event that the school needs to close due to a second wave, course continuation will be provided online. 

If a student decides to return to their home country and is unable to take online classes, we issue a credit note in the student’s name, which is valid for 12 months from the date of departure. The student can return at any point before this date to complete their course.

7. Further Conditions

  1. Bookings are not confirmed until official enrolment confirmation is provided by Atlas Language School
  2. Final registration and provision of pre-arrival information for each student are only confirmed upon receipt of full payment of fees.
  3. Atlas Language School does not accept responsibility for costs incurred due to flight delays or cancellations.
  4. Atlas Language School does not take responsibility for loss or theft of belongings.
  5. Refunds, partial refunds or compensation of any kind will not be given for Public Holidays, for days missed during the course, for late arrival or early departure, due to adverse weather conditions, acts of governments, interruption of electrical power, fire, floods, war, other natural disasters, disease outbreaks or other Acts of Gods.
  6. During peak times classes may be held at additional premises and may run at different times.
  7. If a student wishes to return to their home country or take holidays elsewhere during the term of their English Language Programme they are free to do so, but no credit will be given for missed study time.
  8. In the event that students are unable to attend lessons due to illness, these sick days will not be added to the end of the course period.
  9. Promotional Photographs and Videos: Atlas Language School or its representatives may take photographs and videos of classes or other school activities during a student’s time with us, which may be used for promotional purposes. If students do not wish to appear in any promotional materials, they must advise us at the time of booking.

2020 Academic Calendar 

Term Start Date End Date Weeks
1: Winter Monday 6th January Friday 27th March 12 weeks
2: Spring Monday 30th March Friday 19th June 12 weeks
3: Summer Monday 22nd June Friday 18th September 13 weeks
4: Autumn Monday 21st September Friday 18th December 13 weeks
Closed Monday 21st December Friday 1st January 2 weeks
Winter 2019 Monday 4th January 2021

2020 Bank Holidays (Malta)

  • New Year’s Day: Wednesday, 1st January
  • Feast of St Paul’s shipwreck: Monday, 10th February
  • Feast St. Joseph’s: Thursday, 19th March
  • Freedom Day: Tuesday, 31st March
  • Good Friday: Friday, 10th April
  • Worker’s Day: Friday, 1st May
  • Feast of Saint Peter and Saint Paul: Monday, 29th June
  • Feat of Our Lady of Victories: Tuesday, 8th September
  • Independence Day: Monday, 21st September
  • Immaculate Conception Day: Tuesday, 8th December
  • Christmas Day: Friday, 25th December

*All information is correct at the time of publishing, August 2020

1. Admission

Minimum age
The minimum age is 18. In certain circumstances we may accept under 18 year olds on our adult programmes, however, not younger than 17. Such students will only be enrolled on a course if their parents/legal guardians have completed and signed a Parental Consent form. By signing this form parents acknowledge that their child will be studying with adults in an online classroom and that Atlas Language School is not legally responsible for the child.

Course level
We offer classes from Elementary to Advanced level. Please note that we do not accept absolute beginners. We do not have suitable online courses for beginner students and Atlas Language School
reserves the right to refuse or cancel an enrolment if a student is at a beginner level of English.

Course
A course consists of 20 lessons per week, 50 minutes each.

Course Fees
Adult course fees include tuition, placement test, student welcome email, access to an online Learning Management System (LMS) with course materials, and end of course certificate. A course registration fee of €30 is applicable to all online courses. All fees must be paid in full prior to the student’s commencement of the course.

Course Requirements
To join Atlas Language School Online classes, students need:

  1.  a computer or laptop (access to more functionality from a PC or laptop than from a smartphone)
  2.  a stable internet connection of 10mbs or more
  3.  a headset, i.e. headphones with a microphone attached. Students can use their computer’s camera and speakers, but a headset often offers better sound quality
  4.  a notebook and a pen or pencil
  5.  a quiet place
  6.  to have their cameras on during class

Zoom
For Atlas Online, Atlas Language School uses the video meeting software Zoom. By registering for an online course students agree to the Zoom Privacy Policy.

Visa
Visa students in Ireland should refer to the Irish Naturalisation and Immigration Service for visa-related queries: http://www.inis.gov.ie/

Class Recording Consent
For educational purposes only, Atlas Language School may wish to record students in virtual classes. By booking course students authorise and permit Atlas Language School to make recordings that include the student in the digital classroom and to use these recordings along with the student’s name, image, voice, audio-visual materials, transcribed verbal statements, writings, statements, and quotations of or by the student (the “materials”) in any manner, form, or format whatsoever now or hereinafter created, solely for educational purposes, such as the creation of a student or teacher portfolio, or for teacher self-reflection, without further consent from or payment to me.

Amendments and editing

The student also authorises Atlas Language School to make amendments, edit and manipulate the materials to suit the medium or purpose for which they are used, including size, shape, length, duration or content in part to suit the purpose for which they may be used.

Copyright
It is understood that all of the materials are the property of Atlas Language School.

Security
We protect sensitive information. Only employees who need the information for the intended purpose are granted access to personally identifiable information. A student’s personal data will be treated in utmost confidence.

Article 6 of GDPR- Lawfulness of processing

  • With the consent of the data subject (student)
  • Processing is necessary for the performance of a contract with the data subject [Education]
  •  Processing is necessary to protect the vital interests of the data subject or another person [Education]

Release
The student agrees not to contest the rights or authority granted to Atlas Language School. The student releases and discharges Atlas Language School from any claims, actions, damages, liabilities, costs, or demands whatsoever arising by reason of invasion of privacy, right of publicity, copyright infringement, or any other personal or property rights from or related to the use of the materials.

2. Enrolment

Enrolment Procedure
Students are advised to check their Internet connection using an online speed test before enrolling (for example nperf, Speedtest, or Comparitech). Students can also join a Zoom test meeting for free (a Zoom service) to familiarize themselves with the platform before starting. It is essential to provide Atlas Language School with the following information of the student at the moment
of the booking: Full Name, Gender, Date of Birth, Nationality, Contact Number, Student’s Email Address
IMPORTANT: Please make sure to provide the school with the correct email address of the student since a link to the Atlas Zoom classrooms will be sent by the teachers to the provided email address prior to the first class.

Enrolment Dates
New students should refer to their enrolment confirmation for course dates. Please note that the invoice does not reflect the course dates but the date of enrolment. This information, as well as the name of the course and the corresponding number of lessons per week, is included in the enrolment confirmation letter.

Continuity of Enrolment
Enrolment of a current student will be terminated if:

  • The student or their agent notifies Atlas Language School of his/her wish to terminate their enrolment;
  • The student withdraws from their nominated course;
  • Atlas Language School terminates the student’s enrolment or suspends or excludes the student in accordance with the provisions of our Policies and Procedures; Or
  • The student has completed all course requirements

Refusal and Cancellation of Enrolment
Atlas Language School may cancel an enrolment, refuse to enrol, or refuse to re-enrol a person/ student for the following reasons:

  • Beginner level of English
  • Misconduct (refer to the section on Code of Behaviour);
  • Failure to satisfy the minimum academic requirements for courses chosen;
  • Failure to start on the commencement date;
  • The student has gained admission by misrepresentation, falsification of documents or other fraudulent means;
  • Failure to fulfil the normal admission or enrolment requirements;
  • Non-payment of tuition fees;
  • Non-attendance or consistently low attendance;
  • Other reasons as deemed by the school’s management.

Medical and Special Educations Needs 
It is the student’s responsibility to notify Atlas Language School of any disability, mental health condition, special educational needs, or any other relevant medical information relating that might affect the student’s learning. Students must provide an up to date medical form at the time of booking and inform the school of any changes.

3. Payment

All course fees should be paid in full at least 15 days prior to the student commencing their course. Atlas
Language School has partnered with PaytoStudy and Flywire to make international payments safe and
easy.

PaytoStudy (www.atlaslanguageschool.paytostudy.com)
PaytoStudy is an easy to use online system which offers a fast and secure way to pay fees at no cost to the payer. International Bank Transfer Fees are eliminated and payments can be processed and receipts issued within 48 hours. There is a 24 hour customer support service available via live chat, skype, phone and email. Once funds are received by PaytoStudy, the payment is immediately transferred to the receiver’s account from the local PaytoStudy account in their home country.

Flywire (www.flywire.com/pay/atlas)
Flywire allows you to pay securely from any country and any bank, typically in your home currency. By making your payment with Flywire you can:

  • Track your payments from start to finish
  • Save on bank fees and exchange rates
  • Contact their multilingual customer support team with any questions, day or night

Flywire offers multiple payment options and excellent foreign exchange rates. Flywire ensures your payment arrives safely and accurately.
If a student wants to pay by credit card this will be done directly through the school. Please note that payments by credit card will incur a 2% service charge.

4. Cancellation Policy

Course Cancellation
Courses are not transferable. Tuition fees are non-refundable once a student has commenced their course.

5. Holiday Policy

Holidays can only be taken in one week blocks (Monday-Friday only). Students must notify the Admissions Office by email in advance of their intended holiday. Please note that holidays must always be booked at least one week in advance, i.e. holidays will not be granted after the week has already begun.

6. Further Conditions

  1. Bookings are not confirmed until official enrollment confirmation is provided by Atlas Language School.
  2.  Final registration and provision of information to access the online classes will be only sent upon receipt of full payment of fees.
  3. Atlas Language School does not accept responsibility for costs incurred due to technical issues, such as poor internet connection or problems with the device used to access the classes.
  4. Atlas Language School does not take responsibility for loss or theft of belongings.
  5. Refunds, partial refunds or compensation of any kind will not be given for Public Holidays, for days missed during the course, for late arrival or early departure, days missed due to adverse weather conditions, acts of governments, interruption of electrical power, fire, floods, war, other natural disasters, disease outbreaks or other Acts of Gods.
  6. During peak times online classes may run at different times.
  7. If a student wishes to put his/her course on hold or take holidays during the term of their English Language Programme they are free to do so, but no credit will be given for missed study time.
  8. In the event that students are unable to attend lessons due to illness, these sick days will not be added to the end of the course period.
  9. Students will only be excused from class in case of illness or to attend their appointment at the immigration office if in Ireland. No other reasons will be taken into consideration and the student will be marked as absent. Under no circumstances the student will obtain credit or a refund for missed study time.
  10. Promotional Photographs and Videos: Atlas Language School or its representatives may take photographs and videos of classes or other school activities, which may be used for promotional
    purposes. If students do not wish to appear in any promotional materials, they must advise us at the time of booking.
  11. Students need to follow a set of class rules, such as have their cameras on during class and in breakout rooms, mute their microphones, when not speaking, only speak English and be polite and courteous to their teacher and classmates at all times.

2020 Academic Calendar 

Term Start Date End Date Weeks
1: Winter Monday 6th January Friday 27th March 12 weeks
2: Spring Monday 30th March Friday 19th June 12 weeks
3: Summer Monday 22nd June Friday 18th September 13 weeks
4: Autumn Monday 21st September Friday 18th December 13 weeks
Closed Monday 21st December Friday 1st January 2 weeks
Winter 2019 Monday 4th January 2021

2020 Bank Holidays (Ireland)

  • New Year’s Day: Wednesday, 1st January
  • St. Patrick’s Day: Tuesday, 17th March
  • Good Friday*: Friday, 10th April
  • Easter Monday: Monday, 13th April
  • May Day: Monday, 4th May
  • June Bank Holiday: Monday, 1st June
  • August Bank Holiday: Monday, 3rd August
  • October Bank Holiday: Monday, 26th October
  • Christmas Day: Friday, 25th December
  • St. Stephen’s Day: Monday, 28th December

* Good Friday is not a public holiday in Ireland, though like many schools and businesses we are closed on that day for a long Easter weekend.

** The school is closed for classes on the August Bank Holiday, but we will be open for placement testing, induction and orientation of new students starting their courses on that day.

*All information is correct at the time of publishing, June 2020